The Adobe Acrobat Professional offers a powerful way for automating repetitive tasks on the number of documents at once. The Adobe Acrobat X calls it “Action Wizard”. It is also known as “Batch Processing” in previous versions of Adobe Acrobat. You can define a series of commands with specific settings and in a specific order that you apply in a single step. You can apply an action to a single document, to several documents, or to an entire collection of documents. Once you have created an action, you can execute it from a command-line batch file using AutoBatch plug-in.
- Step 1 - Create New Action
- Select "File > Action Wizard" from the menu (in Adobe Acrobat Professional X) to access and manage the actions. Alternatively,
open "Action Wizard" toolbar by expanding "Tools" panel located on the right-hand
side of the Acrobat window. If you do not see "Action Wizard" in the list of the
available toolbars, click on a small icon in the upper-right corner of the "Tools"
panel and select "Action Wizard" from a pull down list.
- Step 2 - Configure Action
- The "Create New Action" dialog appears on the screen. Now, add batch commands
to the action and configure what documents to use as the input.
- Step 3 - Select Input Files
- Click on "Start with" menu and select a desired type of the input. If you want to
process all files from a selected folder, then choose "A Folder on my computer"
from the menu. The Adobe Acrobat will prompt you to select a folder.
- Step 4 - Configure Input Options
- Depending on the input selection (for example, if a folder is selected), the "options" icon may appear next to the "Start with" menu. Click on this icon to edit allowed
input file formats:
- Step 5 - Select Input File Formats
- Check or uncheck desired file formats from the list. If you only want to process
PDF files, then simply uncheck all file formats.
- Step 6 - Select Batch Command
- Add batch commands to the action using the panels on the left. Here is an example
- Step 7 - Configure Batch Command
- Edit batch command ("step") parameters by clicking on the "options" icon in the
"Options" column. This will open a corresponding properties window.
- Step 8 - Specify Command Parameters
code into the window and press "OK" button.
- Step 9 - Specify How To Save Results
- Repeat previous 3 steps to add as many commands ("steps") as needed. Once all commands
have been added, use "Save to" menu to select where to save output documents.
- Step 10 - Specify Output Options
on "options" icon right next to this menu to edit output settings. Output settings
define the naming of output files as well as file format and post-processing options
such as PDF optimization.
- Step 11 - Save Named Action
- Press "Save" button in "Create New Action" window once finished editing the action. You will be prompted to save it. Type a descriptive name for the action and press "Save" button in "Save
Action" window again.
- Step 12 - Select Action To Execute
- Now you should see this new action added to both the "Action Wizard" toolbar and
to "File > Action Wizard" menu. Click on
the action in the "Actions" list to execute it.