- Overview
- The Check PDF files for errors menu command in AutoPortfolio plug-in for Adobe Acrobat provides automated PDF file verification and troubleshooting for complex document conversion and processing workflows.
- Why Hidden PDF Errors Delay Legal Discovery
- Processing large collections of PDF documents with attachments is standard in legal discovery. However, a single corrupted PDF can halt the entire document preparation and conversion process. When workflows freeze, professionals experience severe consequences:
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- Wasted time: Paralegals lose hours or days manually finding the broken file.
- Missed deadlines: Delays can compromise strict legal and corporate timelines.
- Increased project costs: Operations stall, driving up project expenses.
- What the Tool Scans and Detects
- The software checks PDF files for file format compliance and ensures that the file can be merged with other PDF documents or inserted into another PDF file.
- Some PDF files may appear perfectly fine for display and printing without exhibiting any issues, but they might cause errors when their content is combined with other documents. This is the main focus of the tool.
- It automatically scans:
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- Regular PDF documents and forms: Finds hidden corruptions and compliance issues.
- PDF file attachments: Extracts and validates embedded files.
- PDF Portfolios: Analyzes PDF collections and email archives directly.
Step-by-Step Tutorial
- Step 1: Open Tool
- Select Menu > Plugins > AutoPortfolio plug-in > Check PDF Files for Errors... from the main Acrobat menu.
- Step 2: Select Input PDF Files
- Press Add Files button and select one or more PDF files or portfolios.
- Step 3: Review Results
- If errors are detected, the tool displays a comprehensive list of the issues found. Each error record fully identifies the problematic file, including its parent document if the error occurred within a file attachment. The report also provides the exact error description as it was reported by Adobe Acrobat. Use Save button to save the report as a text file.
- How to Repair PDF Files
- The most reliable method to repair a corrupted PDF file is to print it to the "Adobe PDF" or "Microsoft Print to PDF" virtual printer via the File > Print menu in Adobe Acrobat. This process generates a brand-new PDF file from scratch. While this is a highly effective troubleshooting technique, it only works for certain types of corrupted files and is not a 100% foolproof solution. Note that file attachments, bookmarks, links, annotations, and other special PDF features will be permanently lost during this process.